Health and safety is our top priority. Please review CBA’s arrival/dismissal policy, parent observation policy, and sick policy listed below.
ARRIVAL/DISMISSAL & PARENT OBSERVATION
Arrival/Dismissal at the CBA 29North Location:
- All students should enter and exit in the FRONT of the building at the double glass doors between US Cellular and Play It Again Sports. Students are welcome to enter the front of the building upon arrival (approximately 5 minutes prior to class time) and proceed via the elevator to the upstairs lobby (floor 2).
- All students ages 8 and below should be escorted by an adult into and out of the building at all times.
- Students ages 9 and up may be escorted in and out of the building by an adult or dropped off/picked up at the door at the parent’s discretion.
- If you need to use the stairs instead of the elevator, please contact our 29North location at 434.973.2555.
- It is very important that parents/guardians pick up students in a timely manner. Students must be picked-up within 5 minutes after their last class. If you are running late, please call the office immediately.
Arrival/Dismissal at the CBA Downtown at IX Location:
Weekday Daytimes:
- Upon arriving at the IX Art Park, follow the parking lot around and look for Brazos Tacos. Our facility is to the right of Brazos Tacos. Follow the walkway under the blue and green awning (with the sculpture of the upside-down man) to the double glass doors; proceed through, and you’ll see our facility on the left.
- Students are welcome to enter the front of the building upon arrival if the building door is unlocked (approximately 5 minutes prior to class time).
- The double glass doors to the building lock in the evening on weekdays (approximately 5:00PM most days) and all day on Saturday. Please call CBA Downtown at 434.227.7592 and our staff will escort you into the building.
- All students ages 8 and below should be escorted by an adult into and out of the building at all times.
- Students ages 9 and up may be escorted in and out of the building by an adult or dropped off/picked up at the door at the parent’s discretion.
- It is very important that parents/guardians pick up students in a timely manner. Students must be picked-up within 5 minutes after their last class. If you are running late, please call the office immediately.
- Please note: Students and families are not permitted to walk or wander past the CBA facility. The halls of the IX Art Park building are closed and should not be utilized by any CBA students or families.
Parent Observation:
Parents are welcome to stay in the CBA lobby to observe during class if they prefer (preferably only one adult per student, plus a sibling if necessary). All other parents may either drop-off their child or may come in with their child and then return to their vehicle to limit capacity inside the lobbies. Please note our lobbies have limited seating.
Parents are not permitted inside the studios to observe. Parents with students in First Steps classes in 29North’s Studio 3 may use our Zoom link as our “virtual lobby” for observation. If you choose to take advantage of our “virtual lobby,” please note that if you log on after the class start time, there may be a slight delay in admittance, since the teacher of the class will also be the host of the meeting.
Upon entering the Zoom room, please immediately change your listed name to your child’s full name, or at least first name & last initial. This will increase security and help us ensure that only parents & family members are watching class each week. The teachers have been instructed to remove anyone from the meeting who does not have an attending student’s name listed. If you are unsure about how to rename yourself, please don’t hesitate to call or email us. An administrative staff member will be happy to instruct you.
ATTENDANCE POLICY
Attendance/Sick Policy
- Regular, punctual attendance is important to a dancer’s progress!
- Parents/Guardians must report all absences prior to class time. Parents may call the studio or email [email protected].
- Students are welcome to make up any classes that are missed in another age-appropriate class of the same level during the same session at our CBA locations (during our 29North or Downtown at IX Art Park classes).
- No refund or credit is given for missed classes.
- Make-ups may be taken in the same genre as a student’s scheduled class, but students are also welcome to explore other genres.
- Please contact the front desk or email [email protected] to schedule a make-up class.
- If the student is injured and cannot actively participate in class, they should observe class. Much can be learned from observation and it is important that the student keeps up with their classmates.
- If a student does not attend classes for 3 months consecutively without prior written communication, Charlottesville Ballet Academy reserves the right to automatically drop the student from their class(es).
SICK POLICY
Students may NOT attend class in-person at the studio if they have any of the following symptoms within the previous 24 hours:
- Fever of at least 100.4 degrees Fahrenheit
- Vomiting
- Diarrhea
- Rash
- Head Lice
- Pink Eye
- Hospital Stay/Sick Visit to the Doctor
- Coughing/Sneezing
If your student or someone in your household tests positive for COVID-19, or has been in contact with someone who has tested positive, please follow all CDC recommendations.
SPRING PERFORMANCE POLICIES
- If your student is not able or does not wish to perform, please email CBA Academy Manager, Cordelaine Klyne, at [email protected] as soon as you know that your student will be unable to participate in the annual academic year Spring Performance for Children’s Division and Up classes.
- If a student is absent from 10 or more classes, Charlottesville Ballet Academy reserves the right to remove the student from their Spring Performance dance without refund or credit of previously assessed fees.
- Please note that attendance in April and May is especially important as classes rehearse their dances and we near the date of the Spring Performance.
- A Costume Rental Fee of $35 per performing class will be charged on November 1 (if registering after November 1, this fee will be charged with the first month’s tuition). This fee is put towards the rental of the student’s costumes for the Spring Performance. You will not be charged the Costume Rental Fee if you inform the Academy Manager by October 30. No refunds or credits will be made once the fee is paid, even if students are unable to participate in the Spring Performance.
- A Spring Performance Fee of $50 per student ($25 per sibling) will be assessed on March 1 for each student at CBA that participates in the Spring Performance. Tickets will be FREE for the Spring Performance. You will not be charged the Spring Performance Fee if you inform the Academy Manager by February 28. No refunds or credits will be made once the fee is paid, even if students are unable to participate in the Spring Performance.
- Attendance at dress rehearsal is mandatory. Students need only attend during their class’ rehearsal time.
- All students are required to stay for the full performance. No students will be dismissed before the end of the show.
FINANCIAL POLICIES
Payment & Tuition Policies
- Please see the “CBA Calendar” under “Events” in the menu to note the session start and end dates. For the Academic Year, December 15 is the last day to drop/transfer/add classes for Children’s Division and Up, and March 1 is the last day to drop classes for First Steps Division. No refunds will be made.
- For the Academic Year, the first month’s tuition & an annual registration fee per student is due upon enrollment and the credit card on file will be automatically charged. For each month after, monthly tuition is due on the first of the month (ex. October tuition is due October 1). Please note that you will NOT receive an invoice each month.
- A Costume Rental fee of $35 per class (except First Steps Division & Adult Classes) will be charged on November 1 (if registering after November 1, this fee will be charged with the first month’s tuition). This fee is put towards the rental of the student’s costumes for the Spring Performance. No refunds will be made.
- A Spring Performance fee of $50 per student ($25 per sibling) will be assessed on March 1 for each student at CBA that participates in the Spring Performance. Tickets will be FREE for the Spring Performance.
- There is no registration fee for the Summer. Full tuition for summer classes and camps is due upon enrolling and the credit card on file will be automatically charged.
- For Session classes, full tuition & an annual registration fee per student is due upon enrollment and the credit card on file will be automatically charged.
- For your convenience, CBA uses monthly billing that automatically drafts from your credit card on file. A credit card is required upon registering; the first month’s tuition will be charged at the time of enrollment along with registration fees.
- Charlottesville Ballet Academy accepts cash, checks, and credit cards (Visa, MasterCard, Discover). Checks can be made payable to “Charlottesville Ballet.”
- The credit card on file will be charged if another form of payment (cash, check, or alternate credit card) is not received by the tuition due date.
- The Registration Fee is assessed at the time of registration. $20 is charged for the first student per family (including adults), and $10 is charged for each additional student per family. Registration fees are charged once per academic year.
- A late/declined card fee of $10 will be assessed if tuition is not paid within five days of the listed due date; any returned checks will carry a fee of $25.
- Please note that all Trial Classes and placement evaluations are FREE and credit cards will not be charged for the single-time placement Trial Class.
- Charlottesville Ballet Academy classes have a minimum enrollment number of 4 students to run. Classes below minimum enrollment will be notified of cancellation a week prior to the start of the session, and will be offered the opportunity to transfer into a similar class where applicable or to have class tuition credited to the account.
- Charlottesville Ballet’s current Chance To Dance program classes are FREE and credit cards will not be charged.
- All students register for the full academic year at CBA (September-June). Notice of dropping a class must be emailed to [email protected] and [email protected] by the end of the month or the card on file will be charged without refund on the first of the month.
- Students that miss a class may attend a make-up class in another age appropriate class during the same session. Refunds are not given for any missed classes. Please contact our front desk staff to notify us of missing any classes and to schedule a make-up class.